Associate, Finance, Data.FI

Palladium is a global company focused on creating positive impact and sustainable solutions. They are seeking an Associate in Finance to support the Data.Fi project, which aims to enhance health information systems and provide data analysis for HIV epidemic control.

Responsibilities

• Ensure the recording of vendor invoices and costs, and corresponding payments are completed in an accurate and timely manner and in compliance with the appropriate terms and internal controls
• Match purchase orders and authorization forms to vendor invoices and check to ensure they have all the relevant information and are coded correctly
• Review, correct, and organize vendor invoices and create vouchers for data entry
• Set up vendors in Costpoint system and maintain reconciled records for accurate preparation of year-end Form 1099 reporting
• Process vendor invoices, travel expenses, expense claims and purchase vouchers
• Support local teams with field voucher upload questions as needed
• Reconcile the creditors to statements and ensure the general ledger reconciles with the accounts payable sub-ledger
• Prepare analysis of AP, prepaid and advance accounts and reconcile payments
• Project rejournal adjustments and ensure compliance with company processes
• Maintain and use advanced spreadsheets including updating templates for field vouchers, budget trackers, and forecast
• Ensure proper general ledger coding in all project transactions
• Project bank account and salary and wages reconciliations
• Maintain organized online AP records
• Assist line manager with any audit requests / documentation and timesheet compliance of the Data.Fi team
• Formulating any reports as requested by Management, HR, or Finance
• Any other duties as required

Skills

• Understanding of basic accounting practices and procedures
• Proficient Microsoft Excel experience with the ability to use functions to manipulate data, format, and the use of pivot tables and Look-Up functions
• Demonstrated excellence in both written and verbal communication in English, ensuring clear, professional, and effective interactions
• Experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls
• Quick starter with proven ability to deal with complex issues with vouchers, vendors and employees
• Exceptional level of attention to details and accuracy, including continuous self-checking of all inputs and transactions
• Ability to work independently and be able to operate as part of a team and able to communicate in a polite and respectful manner at all times
• Ability to communicate effectively within different cultural contexts
• Excellent administration, organization and planning skills

Company Overview