Adminstrative Assistant

ABM Industries is seeking an Administrative Assistant to provide comprehensive administrative and clerical support for efficient office operation. The role includes managing schedules, handling communications, overseeing payroll, and assisting with various tasks to support the team and leadership.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and edit correspondence, reports, and presentations
• Answer and direct phone calls; respond to emails promptly
• Maintain filing systems (electronic and physical) and ensure data accuracy
• Oversee daily employee time keeping system to ensure staff are clocking in/out correctly and assisting with pay inquiries
• Process all staff and vendor on-boarding request from start to finish
• Assist staff with general HR inquiries by assisting them in opening HR tickets
• Order and maintain office supplies and equipment
• Assist with travel arrangements and expense reporting
• Support planning and execution of meetings and company events
• Handle confidential information with discretion
• Perform other administrative tasks as assigned

Skills

• High school diploma or equivalent; associate or bachelor's degree preferred
• Proven experience as an administrative assistant or in a similar role
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills
• Experience with scheduling tools and office management software
• Basic knowledge of bookkeeping or expense tracking
• Ability to multitask and prioritize effectively

Benefits

• ABM offers a comprehensive benefits package.

Company Overview