Experienced Part-Time Data Entry Clerk / Administrative Assistant (Remote) – Support Team at arenaflex

Are you a highly organized and detail-oriented administrative professional seeking a part-time opportunity to utilize your skills in a dynamic and supportive environment? Look no further than arenaflex, a leading organization dedicated to providing innovative solutions in the field of adult detox and crisis recovery. We are currently seeking an experienced Part-Time Data Entry Clerk / Administrative Assistant to join our remote team and provide administrative support to our integrated Adult Detox and Crisis Recovery Unit.

About arenaflex

arenaflex is a non-profit organization that operates a 14-bed facility providing non-medical support to individuals struggling with addiction. Our mission is to provide a safe and supportive environment for individuals to detox from alcohol or other drugs, and our team is committed to delivering exceptional care and services to our clients. As a member of our remote team, you will play a vital role in supporting our staff and ensuring the smooth operation of our facility.

Job Duties and Responsibilities

As a Part-Time Data Entry Clerk / Administrative Assistant at arenaflex, you will be responsible for providing administrative support to our integrated Adult Detox and Crisis Recovery Unit. Your duties will include:

• Data Entry and Reporting: Utilize spreadsheets or databases to organize information and produce standard reports; prepare complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries, for routing and approval; compile and maintain reports and financial statements.
• Accounting and Financial Management: Set up accounts; reconcile ledgers; gather data for use by others in preparing budget; prepare a wide variety of accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
• Procurement and Supply Chain Management: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow-up/resolve discrepancies and ensure delivery; ensure appropriate routing and approval of purchase requests.
• Project Management and Training: Establish, modify, and maintain a system for tracking the progress of work that is the responsibility of senior management; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management.
• Scheduling and Coordination: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
• Payroll Processing and Data Management: Conduct tasks associated with payroll processing, such as verifying timesheets, finding, researching, and providing resolution to payroll discrepancies; complete and verify data entry; distribute paychecks; provide information and answer questions from staff regarding payroll issues; maintain attendance and leave tracking records; act as department/agency/functional resource in data management systems, and provide training to new users; coordinate Family and Medical Leave according to policies, procedures, and guidelines.

Requirements and Qualifications

To be successful in this role, you will need:

• High School Diploma or Equivalent: A high school diploma or equivalent is required, with two years of administrative support experience.
• Associate's Degree in Business Administration or Related Field: An Associate's Degree in Business Administration or a related field is preferred.
• Experience and Education: Experience can substitute for education, and education can substitute for experience.
• Strong Organizational and Communication Skills: Excellent organizational and communication skills, with the ability to work effectively in a remote team environment.
• Technical Skills: Proficiency in multiple software applications, including Microsoft Office, Google Suite, and data management systems.
• Attention to Detail: A high level of attention to detail, with the ability to accurately complete tasks and maintain accurate records.

Benefits and Compensation

As a member of our remote team, you will enjoy a competitive compensation package, including:

• Competitive Hourly Rate: A competitive hourly rate, commensurate with experience.
• Flexible Scheduling: Flexible scheduling to accommodate your needs and preferences.
• Opportunities for Career Growth: Opportunities for career growth and professional development, with access to training and education programs.
• Collaborative Work Environment: A collaborative work environment, with a supportive team of professionals dedicated to delivering exceptional care and services to our clients.

How to Apply

If you are a motivated and detail-oriented administrative professional seeking a part-time opportunity to utilize your skills in a dynamic and supportive environment, we encourage you to apply for this exciting role at arenaflex. Please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you!

Application Deadline

The application deadline for this position is August 24. We encourage you to apply early, as we will be reviewing applications on a rolling basis.

Equal Employment Opportunity

arenaflex is an equal employment opportunity employer, committed to diversity and inclusion in the workplace. We welcome applications from qualified candidates of all backgrounds and perspectives. Apply for this job