[Remote] Assistant Project Manager/Project Coordinator – Cultural Projects

Note: The job is a remote job and is open to candidates in USA. Turner & Townsend is a global professional services company that partners with clients across various sectors to deliver impactful projects. They are seeking an Assistant Project Manager/Project Coordinator for Cultural Projects to provide data collection, analysis, project coordination, and administrative support within the performing arts and cultural sectors.

Responsibilities

• Coordinate data collection, research, and benchmarking tasks
• Support feasibility and market study efforts by organizing survey tools, compiling demographic and industry data, and contributing to benchmarking research
• Assist in the analysis of attendance trends, market demand, and venue comparisons
• Prepare data visualizations and summaries to support client decision-making
• Draft, edit, and format memos, presentation decks, and interim reports for client deliverables
• Contribute to the development of project communications and summaries for internal and external use
• Assist with scheduling and logistics for client meetings, site visits, and public forums, tracking project deadlines, key milestones, and deliverables across project plans
• Coordinate project deliverable production, including formatting, graphic support, and final proofing
• Maintain digital platforms (such as project databases, file sharing systems, and shared calendars.)
• Document and distribute project notes, updates, and action items
• Maintain shared filing systems, project archives, and standard operating procedure documentation
• Handle confidential information with discretion
• Assist in preparing proposals, qualifications packages, and pitch materials for new business opportunities
• Track sales activity, lead generation, and proposal outcomes in CRM and project tracking tools
• Coordinate internally to review contracts, set up new projects, and monitor internal project-team resourcing
• Support scheduling and documentation of client kick-off meetings, interviews, and presentations
• Help to introduce new tools (AI or automation-enabled platforms) to support workflow efficiency improvements
• Develop and manage department calendar and deliverable tracking
• Maintain and manage client billing and progress reports in coordination with internal teams
• Manage team use of digital survey software, market research workflows, and project content creation tools, collaborating across internal Turner & Townsend teams
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable

Skills

• 3+ years' experience in project coordination, administrative support, or related roles
• Strong organizational and multitasking skills with ability to manage competing deadlines
• Proficiency with Microsoft Office Suite, MS Project, Adobe Creative Suite, Canva, online project management platforms, and industry-specific research tools
• Skilled communicator across platforms—written, remote, and in-person
• Strong writing, formatting, and proofreading skills
• High level of professionalism, discretion, and attention to detail
• Experience supporting consulting or creative teams in arts, culture, architecture, or entertainment
• Bachelor's degree in related field
• Familiarity with CRM systems, market research platforms, or survey tools
• Comfort working in hybrid, remote, or multi-office teams
• A sense of humor and collaborative spirit
• Knowledge of systems and best practices specific to cultural institutions
• Expert ability to interpret specifications, contract documents, and RFPs
• Comprehensive understanding of specialized requirements for performance venues
• Experience navigating the unique partnership and stakeholder dynamics of cultural institutions
• Success managing mission-driven projects that balance cultural significance with practical project needs
• Ability to prioritize multiple concurrent projects while maintaining attention to detail

Benefits

• A healthy, productive and flexible working environment that respects work-life balance.

Company Overview

• Turner & Townsend is an independent professional services company specializing in program management, project management. It was founded in 1946, and is headquartered in Horsforth, Leeds, GBR, with a workforce of 10001+ employees. Its website is https://www.turnerandtownsend.com/.

Company H1B Sponsorship

• Turner & Townsend has a track record of offering H1B sponsorships, with 50 in 2025, 45 in 2024, 49 in 2023, 71 in 2022, 47 in 2021, 50 in 2020. Please note that this does not guarantee sponsorship for this specific role.

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