Executive Assistant - Virtual Assistant

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Assistant - Virtual Assistant in Estonia. This fully remote role offers the opportunity to provide high-level support to a busy leadership team while contributing to operational efficiency, marketing initiatives, and business processes. The Executive Assistant will act as a trusted partner, managing calendars, coordinating travel, overseeing communications, and supporting social media and marketing campaigns. You will also handle tasks unique to the client’s operational workflow, ensuring smooth day-to-day functioning. This position requires a tech-savvy, organized, and adaptable professional who thrives in a dynamic, fast-paced environment. Your contributions will have a direct impact on team productivity, client engagement, and overall business success. The role combines executive support, personal assistance, and operational coordination, offering variety and meaningful responsibility. Accountabilities

• Manage and organize executive calendars, email communications, and meeting schedules
• Coordinate travel, create detailed itineraries, and assist with personal and family-related scheduling
• Support event coordination and follow up on meeting outcomes
• Perform administrative tasks including data entry, time tracking, and QuickBooks management
• Assign and track training modules in the LMS and monitor completion metrics
• Handle email correspondence such as applicant references and communications with external partners
• Support marketing and visibility efforts by scheduling social media content, creating and editing short-form videos, and monitoring engagement trends
• Assist with CRM campaigns, automations, and reporting using Go HighLevel
• Plan and launch Facebook Ads campaigns, track analytics, and optimize performance
• Support podcast guest booking, event promotion, and content creation to enhance brand visibilityRequirements
• 3+ years of experience in executive support, virtual assistance, marketing, or business operations
• Highly organized, proactive, and detail-oriented with strong time management skills
• Excellent written and verbal communication skills in English
• Tech-savvy with hands-on experience in tools such as Google Workspace, QuickBooks, CapCut, Canva, and Go HighLevel
• Skilled in social media content creation and short-form video editing
• Experience with CRM management, marketing campaigns, and KPI tracking
• Professional, trustworthy, and able to maintain discretion in handling sensitive information
• Comfortable with Zoom/video calls and remote collaborationBenefits
• Competitive salary commensurate with experience
• Opportunities for professional development and skill growth
• Flexible fully remote work environment
• Dynamic and supportive team culture
• Meaningful impact through contributing to business efficiency and client satisfaction

Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. Original job Executive Assistant - Virtual Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs. Apply tot his job Apply To this Job