Project Coordinator (Land Development)

KWC Engineers is a professional services firm providing Civil Engineering, Planning, Surveying, and other engineering construction services to clients across Southern California. The Project Coordinator plays a vital role in supporting the engineering department by ensuring compliance, streamlining communication, and maintaining project efficiency for land development projects.

Responsibilities

• Coordinate project activities and track progress to ensure timely completion
• Update reports to public agencies as required
• Assist in updating project schedules to forecast workforce needs and support the entire project process from initiation to completion
• Review and ensure timely submission of expense and mileage reports
• Follow up on necessary edits and discrepancies
• Manage and organize project documents, including drawings, specifications, reports, and other materials
• Ensure proper uploading and version control on the server
• Engage with clients, assist in seeking new contracts and maintain relationships with both public and private sector clients
• Draft and send due diligence memos to brokers as needed
• Assist in preparing and submitting permit applications while tracking approvals and agency comments
• Schedule and coordinate project meetings, prepare agendas, and document meeting minutes
• Follow up on action items as needed
• Support teams by reviewing project deliverables for accuracy, completeness, and compliance with requirements
• Provide general administrative assistance to project managers and engineering teams, including handling correspondence, data entry, and file management
• Assist with additional tasks as required to support project success

Skills

• Bachelor's degree in civil engineering, construction management, business administration, or a related field (or equivalent work experience)
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills for interacting with clients, agencies, and internal teams
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and project management software
• Familiarity with AutoCAD Civil 3D, Bluebeam, GIS, and permitting processes
• Ability to work independently while fostering effective team collaboration
• Strong problem-solving and analytical skills with a high level of attention to detail
• Experience with document control, reporting, and compliance tracking in engineering projects

Benefits

• 100% employer-paid health coverage for employees
• Vision
• Dental
• A 401(k) plan
• Paid holidays
• Competitive PTO
• Flexible, hybrid work schedule

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