Temporary Project Coordinator

Secretly Group is a leading, independently owned music company. The Projects Coordinator will be an integral part of the Projects team, assisting Project Managers and project teams on releases across the labels within Secretly Group, while managing organization and communication throughout the album campaign cycle.

Responsibilities

• Serve in a day-to-day direct support role to Project Managers for an assigned set of projects, operating as an auxiliary member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating core elements of the album campaign cycle, scheduling meetings, and taking minutes
• Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT
• Work closely with Project Managers to manage production deadlines, strategize stock pressing quantities, and place all internal production orders for physical audio formats, merch, and value adds. Serve as liaison between Projects and Production staff
• Collect assets from artists, managers, and 3rd parties (ie, photographers, video directors, mastering houses). Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools
• Organize and update project management hubs (such as Basecamp and AirTable) with project information and radio/press/streaming reports
• Coordinate logistics for and participate in Core Project Team communications, including planning meetings and project calls
• Assist in coordinating inventory management for projects, including artist merch needs
• Assist Project Managers and Operations management staff with special projects as needed

Skills

• Entry-level experience
• Excellent communication and organizational skills
• Strong problem-solving and analytical skills
• Ability to demonstrate independent thought and action while operating in sync with a team
• Ability to set priorities and meet deadlines
• Effectively manage multiple concurrent projects
• Background of 1-2 years in music industry
• Knowledge of and enthusiasm for the Secretly Group artist roster

Benefits

• Paid holidays including end of the year closure
• Paid Time Off policy, which includes a separate Sick Days bank
• 401K with corporate matching
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Commuter Benefit
• Volunteer Hours Matching Policy
• Employee Assistance Program
• Medical Health insurance covered at 100% for employee-only medical premiums
• Dental & Vision insurance

Company Overview