Administrative Assistant I (Hybrid) - Otolaryngology
Washington University School of Medicine in St. Louis is seeking an Administrative Assistant I to provide diversified secretarial and administrative support for an individual or department. The role involves assisting faculty members, managing calendars, and handling various administrative tasks.
Responsibilities
- Provides administrative assistance to multiple faculty members
- Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines
- Maintains physician curriculum vitae and Missouri/Illinois licensure
- Assists with physician re-credentialing of hospital privileges every two years
- Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard)
- Responds to EPIC tasks as needed
- Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual
- Receives, sorts and distributes mail
- Performs other duties as assigned
Skills
- High school diploma or equivalent high school certification or combination of education and/or experience
- Administration And Office Support (1 Year)
- Epic Systems
- High Accuracy
- Administrative (3 Years)
- Communication
- Computer Literacy
- Detail-Oriented
- Interpersonal Communication
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Organizing
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child.
- Family care resources are also available for your continued childcare needs.
- Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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