Personal Assistant - JR
Shokworks, Inc. is seeking a highly organized and trustworthy Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. The role involves managing schedules, organizing data, coordinating travel, and supporting household operations with a focus on flexibility and discretion.
Responsibilities
- Managing calendars and scheduling
- Booking appointments and reservations
- Tracking important dates and sending reminders
- Organizing data, documents, and information
- Managing and executing payments and reminders
- Coordinating, booking, and organizing travel
- Conducting deep research and producing structured summaries/reports
- Budget tracking and expense management
- Supporting occasional sensitive administrative tasks related to personal information
- Sourcing, vetting, and conducting due diligence for vendors
- Vendor management and oversight (coordination, follow-ups, scheduling, and quality checks)
- Collaborating with the house manager to coordinate household staff and vendors
- Using AI tools to enhance research, organization, and operational efficiency
- Running errands (as needed)
- Dropping off/picking up packages
- Dry cleaning drop-offs and pick-ups
- Picking up prescriptions
- Occasional food or coffee pick-up
Skills
- Highly organized and detail-oriented; strong time management
- Strong research skills (structured analysis, due diligence, and vendor sourcing)
- Budgeting and expense tracking experience
- Proficient in Microsoft Office (especially Excel)
- Experience with Monday.com or similar project management tools
- Strong note-taking and follow-through
- Familiarity with AI tools for research and productivity enhancement
- Basic understanding of information security and confidentiality (training can be provided)
- Must have a personal vehicle and be comfortable driving for errands
- Must love animals (household includes cats and large dogs)
- Comfortable around babies and children (this is not a childcare/nanny role)
- Well-groomed and professional in appearance
- High integrity, discretion, and trustworthiness
- English is the primary working language
- Strong written and verbal communication skills
- Experience with trip and event planning
- Experience coordinating multiple vendors simultaneously (home/services/logistics)
- Spanish is important for smoother household communication (the broader staff is Spanish-speaking). Native-level Spanish is not required, but conversational comprehension is expected
Benefits
- Fuel expenses: reimbursed within reason (as applicable to approved work errands)
Company Overview