Virtual Data Entry & Admin Support Specialist Mid-Level
Join arenaflex, a leading SaaS company providing innovative business and healthcare automation tools, as we seek a highly skilled Virtual Data Entry & Admin Support Specialist to join our team on a long-term contract basis. This is an exciting opportunity for a detail-oriented and organized professional to contribute to the success of our organization by providing top-notch data entry and administrative support across various departments.
About arenaflex
arenaflex is a dynamic and forward-thinking company that empowers businesses and healthcare organizations to streamline their operations and improve efficiency. Our cutting-edge automation tools have revolutionized the way our clients manage their data, and we're committed to delivering exceptional solutions that meet their evolving needs. As a Virtual Data Entry & Admin Support Specialist, you'll be part of a talented team that shares your passion for precision, innovation, and customer satisfaction.
Key Responsibilities
As a Virtual Data Entry & Admin Support Specialist, you'll be responsible for:
- Inputting and managing large volumes of customer, billing, and project data using internal dashboards and spreadsheets
- Performing regular data audits to catch duplicates, inconsistencies, or outdated information
- Cross-checking multiple sources to ensure data accuracy before submission
- Creating and updating documentation, templates, and simple reports for team leads
- Maintaining cloud-based file systems and tracking key document updates
- Responding to internal requests for data updates or information clarification
- Occasionally supporting onboarding tasks, internal process checklists, or light CRM maintenance
Requirements
To succeed in this role, you'll need:
- 4+ years of experience in data entry, admin, or ops coordination (remote preferred)
- Comfort with Excel/Google Sheets (you don't need to write macros, but formulas shouldn't scare you)
- Highly organized with sharp attention to detail
- Familiarity with digital tools like Slack, Zoom, Notion, and Trello
- Ability to work independently, stay focused, and meet recurring weekly deadlines
- Clear written communication, especially when summarizing data updates or status checks
- Quiet work environment and your own laptop/desktop with stable internet
Bonus Points For
* Experience with database software or CRMs like Salesforce, HubSpot, or Airtable
- Knowledge of HIPAA, PIPEDA, or handling sensitive personal data
- Bilingual (especially French-English) for Canadian applicants (not required, but valued)
- Prior remote team collaboration experience across time zones
Perks & Benefits
As a Virtual Data Entry & Admin Support Specialist at arenaflex, you'll enjoy:
- Fully remote work from anywhere in the U.S. or Canada
- Flexible daytime scheduling (core overlap hours required)
- Contract-to-hire potential after 90 days based on performance
- Paid online training modules + documentation toolkit provided
- Tech reimbursement after 30 days
- Performance-based quarterly bonus opportunities
- Long-term stability with minimal meetings and no micromanagement
- Clear growth path into quality assurance, data analyst assistant, or team lead roles
Why This Role Might Be Right for You
If you're a detail-oriented and organized professional with a passion for data entry and administrative support, this role might be the perfect fit for you. You'll have the opportunity to work with a talented team, enjoy flexible scheduling, and contribute to the success of a leading SaaS company. If you're based in the U.S. or Canada, know your way around a spreadsheet, and are looking for solid mid-level remote work, this one's a strong fit.
Hiring Process
arenaflex is hiring across the U.S. and Canada now, with the next cohort starting mid-August. Interviews will be scheduled on a rolling basis, so secure your slot while applications are open.
Apply Now
Ready to take your career to the next level? Apply now to join arenaflex as a Virtual Data Entry & Admin Support Specialist. Apply for this job