Need Program Coordinator of Music Technology and Screen Scoring in USA

Job title: Program Coordinator of Music Technology and Screen Scoring Company: University of Southern California Job description: USC is a leading private research university located in Los Angeles ? a global center for arts, technology, and international business. As the city?s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students, and alumni who make USC a great place to work. Think you?ve got what it takes to join us? We?d love to hear from you. The Thornton School of Music, USC is home to more than 185 faculty and 1,000 music majors divided into three divisions: Research and Scholarly Studies, Classical Performance and Composition, and Contemporary Music. Founded in 1884, and today the oldest continually operating cultural institution in Los Angeles, USC Thornton consistently ranks among the top one percent of the nation?s music schools and conservatories. Graduates of the school attain positions with major orchestras, ensembles, recording studios and music industry firms and perform on stages and in studios around the world. The Contemporary Music Division is searching for a stellar Program Coordinator of Music Technology and Screen Scoring who will provide planning, production and administrative support to all Scoring and Recording Sessions for the Division, both on and off campus. The primary responsibilities include coordinating session details in partnership with music contractors, recording studios and Thornton faculty. Other specific duties include reviewing union contracts, assisting in program budget oversight and vendor payments, hiring, and paying student musicians, handling session logistics, planning and scheduling sessions in coordination with both Scoring and Music Technology faculty chairs. Secondary responsibilities will include Division-wide projects and initiatives as assigned by the Vice Dean and the Division Manager. Event Planning and Scheduling Support:

• Coordination of personnel or equipment to offsite sessions and events.
• In coordination with Chair, plan schedule of departmental events; maintain

department calendar.

• Coordinating guest visits to campus, including industry professionals.
• Work with Music Operations to schedule final projects.
• Manage departmental Zoom events and meetings.
• Scheduling and individual instruction in on-campus studios.
• Ensemble management for select events.
• Scheduling of program juries each semester and annual program

auditions. Financial Management:

• Budget tracking in Workday Financial.
• Opening requisitions and purchase orders in Workday Financial.
• Vendor contracting onboarding in the USC system, required paperwork,

invoicing.

• Paying student workers, guest musicians and guest speakers.
• Handling on campus purchases and financial transfers.
• Processing faculty reimbursements.
• Booking faculty travel and conferences.

Data Management and tracking:

• Departmental clearance for individual instruction and registration

management.

• Preparing reports on student lessons.
• Preparing reports on faculty, teaching assistant, and student instructor

teaching loads.

• Tracking final grading for program classes, lessons, and ensembles.

Administrative Support to the Program Chair of the Music Technology and Screen Scoring Programs:

• Meet consistently with Chair to inform and help with administrative

functions and meet deadlines as needed.

• Assist Chair with communication within different areas of the school and

university.

• Consult with Chair to facilitate preparation of schedule of classes.
• Providing general administrative support to Chairs and program faculty.
• Manage Zoom meeting schedules for various faculty, student, and

prospective student meetings.

• In coordination with Chair, send regular communication to faculty and

students.

• In coordination with Chair and Student Affairs, schedule comprehensive

exams.

• Attend meetings as needed.

Preferred qualifications:

• Bachelor?s degree, with 2 years of directly related professional experience

working in administrative support of a related academic program or related music industry role.

• Training and/or experience in music education or performance.
• Experience working with music contractors and union agreements.
• Experience with fiscal and vendor management.
• Knowledge of Workday Financial system a plus.
• Advanced knowledge of Word, Excel, Google Docs, Outlook.
• Exceptional customer service and team mindset.
• Highly organized, self-starter, with attention to detail.
• Excellent time management skills & able to succeed in a deadline-driven

environment while maintaining high customer service delivery standards. In addition, candidates should have excellent communication skills, be a strong collaborator, and fully embrace the mission of the Thornton School and Division of Contemporary Music. A high level of professionalism and the ability to work both independently and as a team member are essential. Position requires scheduling flexibility; this is essential as some evenings and weekends required to facilitate and assist off-site recording sessions. To be considered, all candidates must:

• Attach a resume & cover Letter addressing your specific qualifications for

this position. Salary Hiring Range: The hourly base salary range for this position is $27.50 - $30.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate?s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external and organizational considerations. In addition, candidates should have excellent communication skills, be a strong collaborator, and fully embrace the mission of the Thornton School and Division of Contemporary Music. A high level of professionalism and the ability to work both independently and as a team member are essential. Combining the benefits of a world-class conservatory and a leading research university, the USC Thornton School of Music offers students the opportunity to pursue a rigorous music education in a real-world context. We offer a full range of musical disciplines across a demanding and innovative curriculum, and the opportunity to work with a faculty of national and international renown. For more information, please visit us at http://music.usc.edu. USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. To view more information, please visit: https://employees.usc.edu/benefits-perks/ We pride ourselves on being a GREAT PLACE TO WORK, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families, including: Benefits: Health, dental, and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contribution, childcare centers, and up to $50,000 housing subsidy. Also, because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Please visit usc.edu for additional information. Perks: Discounts to USC sporting events, USC Bookstores, wireless plans, travel, accommodations, and local entertainment. Career Growth: We are the largest private employer in Los Angeles, offering tremendous development opportunities in multiple fields and industries. Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education Minimum Experience: 2 years. Combined experience/education as substitute for minimum experience Minimum Field of Expertise: Experience in higher education and/or customer service. Excellent interpersonal, oral, and written communication skills for interacting with both domestic and international stakeholders. Demonstrated attention to detail. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads. USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at . Inquiries will be treated as confidential to the extent permitted by law. Certain positions are subject to If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$100136.htmld Expected salary: Location: USA Apply Job!