Bid Coordinator - Commercial Construction

POSITION TITLE : Bid Coordinator INDUSTRY: Commercial Construction EMPLOYMENT TYPE: Full-Time | Remote DRIVE PROJECT BEFORE THEY BREAK GROUND Osborne is seeking a proactive, detail-driven Bid Coordinator to support our estimating team in securing competitive subcontractor and vendor participation on commercial construction projects. This is more than a general administrative role. We're looking for someone who is comfortable making outbound calls, building relationships with subcontractors, and keeping multiple bid opportunities organized and moving forward. This role requires experience in construction, estimating support, or a project-based environment. Candidates without relevant experience may not be considered.

About Us

Osborne is a Topeka, Kansas-based commercial general contractor proudly celebrating 50 years of building across the country. We specialize in design-build commercial construction, facilities maintenance, and electrical infrastructure. With a strong foundation built on integrity, dependability, and quality, we're known for doing what's right--every time. Our team is made up of smart, humble professionals who value accountability, consistent execution, and long-term partnerships. Whether in the field or behind the scenes, we take pride in delivering results that stand the test of time. Learn more at: www.osborne.com You May Be a Great Fit If You

• Have experience in construction, estimating, or project coordination
• Are confident making outbound calls and communicating with subcontractors
• Are highly organized and able to manage multiple bid opportunities at once
• Are detail-oriented and take pride in accuracy and follow-through
• Thrive in fast-paced, deadline-driven environments
• Take initiative and don't wait to be told what to do
• Are comfortable learning construction scopes, terminology, and processes

What You'll Do

As a Bid Coordinator, you'll support the estimating team by managing bid deadlines, secure subcontractor participation, organizing bid information, supporting permitting and licensing requirements, and preparing projects for a smooth transition into execution. This role requires consistent communication, persistence in follow-up, and the ability to manage multiple active bid opportunities at once--often with tight deadlines.

Key Responsibilities

Include

• Solicit subcontractor bids through outbound calls, emails, and follow-up communication
• Build and maintain relationships with subcontractors across multiple trades and regions
• Track bid coverage and ensure adequate participation for each project
• Organize and maintain bid documents, plans, and scope information
• Assist estimators with bid leveling and subcontractor comparisons
• Coordinate with internal teams to ensure accurate and complete project setup (JobPlanner, file structures)
• Support subcontractor onboarding by proactively collecting and verifying required documentation (W-9s, insurance certificates, agreements, etc.)
• Ensure subcontractor records are complete, current, and compliant with company requirements prior to project start
• Assist with permitting and licensing coordination by gathering required information, submitting applications, and tracking approvals
• Communicate with local jurisdictions, utilities, and agencies as needed to support permit and licensing processes
• Follow up consistently to ensure deadlines are met and gaps are addressed
• Maintain organization and accuracy across all bid-related documentation

What You Need To Bring

• 1-3+ years of experience in construction, estimating support, or project coordination (preferred)
• Strong communication skills, including confidence on the phone
• Ability to manage multiple priorities and deadlines
• High attention to detail and strong organizational skills
• Experience with construction project management software preferred
• Proficiency in Microsoft Excel and general computer systems
• Ability to learn construction scopes and terminology quickly
• Valid driver's license and authorization to work in the U.S.
• Ability to pass a background check and drug screen

Compensation & Benefits

• Salary: $55,000 - $70,000
• Medical, dental & vision insurance (company-shared premiums)
• 3-weeks Paid Time Off (PTO) on accrual basis
• Paid holidays
• 401(k) with 3.5% employer match
• Flexible Spending Account (FSA)
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