[Remote] LEGAL SUPPORT SPECIALIST – California Trust & Estates

Note: The job is a remote job and is open to candidates in USA. Fennemore is a full-service business law firm with over 140 years of excellence, seeking a Legal Support Specialist with California Trust & Estates experience. The role involves managing high-volume legal document preparation and support for Trust & Estates matters in a fast-paced environment.

Responsibilities

• Prepare, format, proofread, and revise estate planning, trust administration, probate, and related legal documents, ensuring accuracy, consistency, and compliance with firm standards
• Draft routine legal documents and correspondence, including wills, trusts, powers of attorney, healthcare directives, trust certifications, probate forms, and related supporting documents
• Create, revise, and assemble complex document packages, signature packets, estate planning binders, and closing materials
• Assist with probate, trust administration, and trust and estate litigation matters by preparing forms, notices, correspondence, exhibits, and supporting documentation
• Organize and maintain electronic files and matter records in accordance with firm procedures
• Perform high-volume document revisions, comparisons, and cleanup with a strong focus on accuracy and attention to detail
• Prepare tables of contents (TOC), document indexes, exhibit binders, and other compilation materials as needed
• Process expenses, assist with billing activities, track and enter billable time
• Collaborate with attorneys, paralegals, and the Legal Support Hub to ensure timely, high-quality work product

Skills

• 5+ years of experience supporting Trust & Estates in a law firm environment with California state and federal filings
• Strong command of legal formatting, proofreading, and document production standards
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience with document management and time entry systems
• High level of accuracy and attention to detail in a fast-paced environment
• Ability to manage competing priorities and meet tight deadlines with minimal supervision
• Strong communication skills and a proactive, team-oriented approach

Benefits

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

Company Overview