[Remote] Payroll Accountant
Note: The job is a remote job and is open to candidates in USA. Pavago is seeking a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring accurate and timely employee payments, compliance with tax regulations, and maintaining audit-ready records. The Payroll Accountant will handle the end-to-end payroll lifecycle and support various financial reporting needs.
Responsibilities
- Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees
- Validate employee time entries, overtime, bonuses, and deductions before each run
- Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR
- Post payroll transactions into QuickBooks, NetSuite, or Xero
- Reconcile payroll clearing accounts with bank statements
- Record benefit deductions and employer contributions accurately
- Prepare and submit payroll taxes at federal, state, and local levels
- File quarterly/annual forms (941, W-2, 1099, state equivalents)
- Track changes in labor/tax regulations and adjust processes accordingly
- Reconcile healthcare, retirement, and other benefit contributions with provider invoices
- Ensure deductions align with employee elections and company policy
- Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA
- Assist employees with onboarding payroll setup
- Generate recurring payroll and headcount reports for HR and finance
- Support audits with detailed payroll documentation
- Provide variance analysis of payroll vs. budget
- Streamline workflows using Excel macros, payroll integrations, or APIs
- Document payroll SOPs for consistency and compliance
Skills
- 2+ years payroll processing experience
- Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR)
- Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations)
- Knowledge of U.S. payroll tax regulations
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
- Multi-state or international payroll
- Experience reconciling payroll with accounting entries
- Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
Company Overview