[Remote] Payroll Administrator

Note: The job is a remote job and is open to candidates in USA. Superior Insurance Partners is dedicated to enhancing the lives of their Agency Partners through support in personal, professional, and financial goals. The Payroll Administrator will ensure accurate and timely payroll processing while maintaining compliance and supporting employee trust. This role involves collaboration with Human Resources and Finance to enhance payroll operations and provide exceptional service to employees.

Responsibilities

• Process bi-weekly and/or semi-monthly payroll accurately and on schedule
• Calculate and process wages, salaries, overtime, commissions, bonuses, incentive payments, and other compensation adjustments
• Ensure accurate payroll deductions including taxes, benefits, retirement contributions, garnishments, and other withholdings
• Manage payroll changes for new hires, terminations, promotions, salary adjustments, leaves of absence, and benefit elections
• Maintain compliance with federal, state, and local payroll regulations and tax requirements
• Monitor payroll practices to ensure adherence to wage and hour laws and company policies
• Prepare and submit payroll tax filings and related reporting requirements
• Stay current on payroll legislation, tax updates, and compliance requirements
• Serve as the primary point of contact for employee payroll inquiries
• Research and resolve payroll discrepancies in a timely and professional manner
• Educate employees on payroll-related matters including tax withholdings, direct deposits, deductions, and year-end tax forms
• Generate payroll reports for Finance, HR, leadership, and external auditors
• Reconcile payroll accounts, benefit deductions, tax liabilities, and payroll-related general ledger accounts
• Support month-end, quarter-end, and year-end close processes
• Assist with budgeting, workforce planning, and compensation analysis by providing payroll-related data and reporting
• Maintain payroll system accuracy, employee data integrity, and security protocols
• Troubleshoot payroll system issues and partner with vendors when necessary
• Identify opportunities to improve payroll processes, controls, and efficiencies
• Assist with payroll-related system implementations, upgrades, and testing
• Support internal and external payroll audits by providing documentation and reporting
• Prepare annual payroll reconciliations and year-end processing activities
• Ensure timely and accurate issuance of W-2s and other required tax documents

Skills

• 5+ years of payroll administration experience
• Strong knowledge of multi-state payroll processing and payroll compliance requirements
• Experience managing payroll in a fast-paced, multi-location organization
• Advanced proficiency in Microsoft Excel
• Experience with Paylocity or comparable payroll/HRIS platforms
• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field
• Certified Payroll Professional (CPP) designation is a plus
• Insurance industry experience is preferred but not required

Company Overview