[Remote] Research Administrator Senior

Note: The job is a remote job and is open to candidates in USA. Michigan Medicine is a leading healthcare complex focused on education, patient care, and research. They are seeking a Research Administrator Senior to support the Division of Cardiovascular Medicine's Pre-Award Team in managing sponsored research proposals and ensuring compliance with regulations and deadlines.

Responsibilities

• Review and communicate sponsor instructions and deadlines for applications
• Provide comprehensive coordination of all aspects of proposal submissions
• Prepare all administrative components of the proposal package, including the PAF, budget, subcontracts, and compile and submit completed proposal packages
• Work closely with faculty, coordinators, staff and students in proposal planning
• Produce complex budgets, detailed budget justifications and costing documentation to meet sponsor requirements, and guide faculty on appropriate budgetary items to include
• Maintain reliable tracking for multiple iterations of budget and other documents to support the proposal submission
• Ensure proposal compliance with all applicable sponsor and University requirements, regulations and deadlines
• Serve as liaison with sponsors, collaborators, and ORSP
• Guide and track timely submissions through University and sponsor systems
• Participate in budget and contract negotiations, including clinical site activity, with sponsors, as appropriate
• Prepare and process Intergovernmental Personnel Act (IPA) agreements
• Assist with Unfunded Agreements such as non-disclosure agreements, material transfer agreements, and data use agreements in eResearch
• Contribute to process improvement initiatives within Research Administration
• Reconciling faculty and divisional accounts utilizing M-Pathways and Business Objects. This includes general, sponsored, gift, designated, and auxiliary funds
• Ensure compliance with accounting regulations and standards (e.g., Uniform Guidance guidelines, UM Cost Accounting Standards, specific sponsor guidelines) for all expenditures
• Set up new awards, including sub-project/grant requests, subcontracts, consulting agreements, hardship requests, and cost-share
• Work closely with PIs to review award contracts, provide financial management and projections, and offer analysis and advice/guidance on best practices for post-award management
• Monitor personnel project effort following university and sponsor policies
• Compile financial information to process transactions such as budget allocations, appointment change requests (PAR), journal entries, and Award Change Requests (ACRs)
• Analyze and complete Uniform Guidance and financial status reports and assist PIs with progress reports (RPPRs)
• Assist with other ad hoc reports as requested by division and department
• Act as a resource for other staff

Skills

• Bachelor's degree and a minimum of 5 years of pre-award research administration experience or an equivalent combination of education and experience
• Understanding of pre-award and post-award research administration and policies, including experience with NIH salary and other NIH specific spending, Uniform Guidance, effort reduction, and budget restrictions
• Experience using typical business software such as Excel, Adobe, and Word; in particular, advanced skills using Excel
• Strong integrity, proactive, and high attention to detail
• Able to manage competing priorities and deadlines
• Strong sense of ownership and accountability for workload
• Flexible and resilient in the face of change
• Exercise excellent independent judgement
• Appropriately discern when to ask questions or ask for help
• Appropriately handle confidential and sensitive information
• Foster team cohesiveness and positive morale
• High degree of analytical, critical thinking, and problem-solving skills
• Excellent customer service skills and exceptional communication skills
• Strong follow-through and follow-up skills
• Preferred candidates will have exposure to a wide variety of sponsors including National Institutes of Health (NIH), American Heart Association (AHA), Foundations, Department of Defense (DOD), industry contracts, and clinical trials
• Knowledge of pre-award activities involved with sponsored research projects including U-M policies and procedures
• Experience working with Ann Arbor VA split appointments

Benefits

• This position provides vacation, sick, and holiday time, as well as the full range of benefits provided by the University of Michigan.
• Cardiovascular Medicine pays competitive salaries, commensurate with experience and boasts a culture of acceptance, openness, and flexibility.
• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
• Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department.
• This position is eligible for a remote work arrangement.

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