[Remote] Program Manager

Note: The job is a remote job and is open to candidates in USA. Resources Legacy Fund builds the architecture behind lasting environmental progress and is seeking a Program Manager to provide programmatic support across its wildfire resilience initiatives in Washington and California. The role involves implementing projects, managing grants, and coordinating communications and meetings to support wildfire advocacy initiatives.

Responsibilities

• Maintain and update project management systems, records, and files to track milestones, deadlines, budgets, and program progress across CA and WA portfolios
• Support Wildfire Program staff with strategic planning and program development
• Support CA and WA program and project work plan implementation, including:
• Tracking work plan execution in coordination with Program Officers
• Conducting policy research and analysis; preparing, reviewing, summarizing, and ensuring accuracy and quality of written products
• Identifying potential grantees and contractors through research
• Staying current on wildfire resilience issues, trends, and policy developments
• Supporting and staffing policy coalitions; tracking relationships, partner assets, and contacts; representing RLF’s wildfire team at in-person convenings as needed
• Building relationships with agency representatives and decision-makers to advocate wildfire resilience initiatives
• Draft and manage communications systems and materials in support of CA and WA program areas, including:
• Internal and external materials such as reports, one-pagers, program and project summaries, presentations, and guides
• A database of quotes, press, and other content to support program and project storytelling
• Content updates on policy coalition website(s)
• Communications with coalition members through email or newsletters
• Coordinate logistics for virtual and in-person meetings, large convenings (75+ attendees), and team retreats, including:
• Scheduling and material preparation for routine meetings
• Planning and execution of larger convenings and retreats
• Notetaking and facilitation of meetings and coalitions where appropriate
• Lead and support grantmaking and contract activities for CA and WA program areas, including:
• Serving as a project lead on discrete grants and contracts
• Refining grantmaking strategies, designing grants and contracts, conducting due diligence, and developing proposals and scopes of work with grantees and contractors
• Reviewing and providing feedback on colleague-managed funding proposals and grants
• Coordinating grant reporting documentation, including maintaining data collection systems, synthesizing grantee and staff reports, and developing funder reports capturing project activities, progress, and outcomes
• Supporting program budget management in coordination with staff
• Performs other duties and special projects as assigned

Skills

• Expertise (3+ years) in western wildfire resilience, conservation, climate change, or related fields
• Commitment to and interest in learning policy development and advocacy skills
• Comfortable and eager to work within a complex policy, stakeholder, and political space
• Familiarity with environmental, economic, and social challenges and opportunities facing the West
• Commitment and ability to quickly develop expertise on community risk reduction and land management aspects of wildfire resilience
• Strong work ethic, good judgment, attention to detail, and a consistent commitment to thoroughness and quality
• Excellent interpersonal skills, collaborate well with others, and can represent and speak on behalf of RLF with audiences including policymakers, donors, grantees, and consultants
• Exceptional project management and organizational skills
• Creative and flexible self-starter who can anticipate and respond to rapidly changing priorities, objectives, and situations
• Ability to plan, coordinate, and facilitate meetings
• Ability to work effectively within and across teams
• Ability to develop timelines and track milestones
• Aptitude for implementing programmatic processes aligned with organizational policies and procedures
• Comfort with identifying solutions to complex problems
• Ability to develop, improve upon, and track programmatic progress and outcomes
• Demonstrated experience managing and organizing extensive documentation and written information
• Ability to analyze and synthesize information from multiple sources into a lucid, cohesive written product, with an understanding of tone, style, and audience
• Outstanding editing skills. Critical eye for grammar, punctuation, and syntax
• Previous experience with public policy and/or funding is a plus
• Experience planning and executing larger meetings (75+) a plus
• Experience with administering or managing grants or contracts is a plus

Benefits

• Alternate Fridays off work schedule
• Comprehensive benefit package including medical, dental, and vision insurance
• 401k plan with a 5% match
• Generous paid time off
• Technology allowance
• Student loan repayment assistance
• The Calm app
• Mental health benefits
• Approximately 16 paid holidays per year

Company Overview