Data Entry & Trade Reconciliation Assistant – Remote Financial Operations & Client Services Support

About arenaflex – Pioneering the Future of Financial Services

arenaflex is a leading, technology‑driven financial services firm that empowers investors, advisors, and institutions to navigate complex markets with confidence. With a culture rooted in innovation, integrity, and collaboration, arenaflex delivers cutting‑edge solutions for alternative investments, trade execution, and portfolio management. Our remote‑first strategy enables talent from across the United States to join a dynamic team that values flexibility, continuous learning, and a shared commitment to excellence.

Why This Role Matters

As a Remote Data Entry & Trade Reconciliation Assistant, you will be the backbone of arenaflex’s daily operations, ensuring that every trade, transfer, and dividend transaction is accurately recorded, reconciled, and reported. Your meticulous attention to detail protects client assets, maintains regulatory compliance, and directly contributes to the firm’s reputation for reliability and trustworthiness.

Key Responsibilities

• Trade & Transfer Reconciliation: Review, validate, and reconcile buy‑sell transactions across client accounts, identifying and correcting breaks between arenaflex and fund administrators or counterparties.
• Business Activity Event Processing: Accurately process and reconcile business activity events, including corporate actions, dividend distributions, and transfer activities.
• Exception Management: Investigate and resolve complex or escalated exceptions, providing clear documentation and timely communication to internal teams and external partners.
• Technology Testing & Validation: Participate in testing of new system enhancements, vendor updates, and automation tools, ensuring seamless integration with arenaflex’s workflow.
• Regulatory Compliance: Apply relevant regulatory frameworks (e.g., Rule 2340, Rule 15c3‑3) to ensure all reconciliations meet compliance standards.
• Client & Advisor Support: Respond to inquiries from retail and institutional clients, advisors, and partner firms via email, phone, and arenaflex’s internal collaboration platform.
• Documentation & Reporting: Generate daily, weekly, and monthly reconciliation reports, highlighting exceptions, resolutions, and trends for senior management review.
• Continuous Improvement: Propose process enhancements, automation opportunities, and best‑practice guidelines to reduce manual effort and increase accuracy.

Essential Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in finance, accounting, business, or a related field is preferred.
• Minimum 1–2 years of experience in data entry, trade reconciliation, or financial operations within a brokerage, fund administration, or similar environment.
• Strong understanding of trade life‑cycle, settlement processes, and corporate actions.
• Proficiency with Microsoft Excel (pivot tables, VLOOKUP, macros) and experience using financial data management systems.
• Exceptional attention to detail and ability to spot discrepancies in large data sets.
• Excellent written and verbal communication skills; ability to convey complex issues clearly to both technical and non‑technical audiences.
• Demonstrated ability to work independently in a fully remote setting while meeting strict deadlines.
• Familiarity with regulatory requirements such as Rule 2340 and Rule 15c3‑3.

Preferred Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline.
• Experience with arenaflex’s internal platforms (e.g., arenaflex Collaboration Hub, arenaflex CRM) or similar enterprise tools.
• Knowledge of tax coding for dividend income and ability to correct tax‑related errors.
• Prior exposure to automated reconciliation tools or robotic process automation (RPA) solutions.
• Certification such as Certified Financial Services Auditor (CFSA) or similar.

Core Skills & Competencies

• Analytical Thinking: Ability to dissect complex transaction flows and identify root causes of discrepancies.
• Problem‑Solving: Proactive approach to troubleshooting and resolving issues before they impact clients.
• Time Management: Efficiently prioritize multiple tasks in a fast‑paced environment.
• Collaboration: Work closely with cross‑functional teams—including compliance, technology, and client services—through arenaflex’s internal communication channels.
• Adaptability: Comfort with evolving processes, new technology rollouts, and shifting regulatory landscapes.
• Customer‑Centric Mindset: Commitment to delivering accurate, timely service that enhances client satisfaction.

Career Growth & Learning Opportunities

arenaflex invests heavily in the professional development of its remote workforce. As a Data Entry & Trade Reconciliation Assistant, you will have access to:

• Structured mentorship programs pairing you with senior analysts and compliance experts.
• Online learning portals offering courses in advanced Excel, data analytics, financial regulations, and emerging fintech trends.
• Opportunities to transition into specialized roles such as Trade Operations Analyst, Compliance Specialist, or Product Implementation Coordinator.
• Quarterly “Innovation Days” where employees present process‑improvement ideas and receive executive feedback.

Work Environment & Culture at arenaflex

Our remote‑first culture is built on trust, autonomy, and a shared purpose. arenaflex encourages:

• Flexibility: Choose your own work hours within a core collaboration window to accommodate personal commitments.
• Community: Regular virtual coffee chats, team‑building activities, and an inclusive employee resource group network.
• Transparency: Open communication channels with leadership, including monthly town halls and quarterly business reviews.
• Diversity & Inclusion: A commitment to equal opportunity employment, fostering a workplace where minorities, women, veterans, and individuals with disabilities thrive.

Compensation, Perks & Benefits

arenaflex offers a competitive salary package aligned with market standards for remote financial operations roles. In addition to base compensation, you will receive:

• Performance‑based bonuses tied to accuracy metrics and process improvement initiatives.
• Comprehensive health, dental, and vision coverage.
• Retirement savings plan with employer matching contributions.
• Generous paid time off, including holidays, sick leave, and mental‑health days.
• Home‑office stipend to support ergonomic equipment and high‑speed internet.
• Professional development budget for certifications, conferences, and online courses.

Application Process

If you are a detail‑oriented professional who thrives in a remote environment and is eager to contribute to a forward‑thinking financial services firm, we want to hear from you. Submit your resume and a brief cover letter outlining your relevant experience and why you are excited to join arenaflex.

Apply Job!

Join arenaflex and Make an Impact

At arenaflex, every transaction you reconcile safeguards client trust and fuels the firm’s growth. Your expertise will help us maintain the highest standards of accuracy, compliance, and client satisfaction. Take the next step in your career and become part of a team that values precision, innovation, and collaboration.