Medical Data Entry Associate – Clinical Coding, Billing Accuracy, and Healthcare Documentation Specialist

About arenaflex

arenaflex is a forward‑thinking leader in the health‑information ecosystem, dedicated to transforming the way medical data is captured, coded, and leveraged for optimal patient care and financial stewardship. Our mission is to empower healthcare providers with precise, compliant, and timely data that fuels better clinical decisions, smoother reimbursement cycles, and enhanced operational efficiency. As a member of the arenaxflex team, you will join a collaborative network of professionals who value accuracy, continuous learning, and a culture of respect.

Why This Role Matters

In the complex world of medical billing, every line of code, every demographic detail, and every charge entry can have a profound impact on a provider’s revenue cycle and a patient’s experience. As a Medical Data Entry Associate at arenaflex, you will be the guardian of that data—ensuring that every piece of information is entered correctly, verified against the latest coding standards, and communicated clearly to internal teams and external partners. Your work will directly support compliance with ICD‑10‑CM, CPT, HCPCS, UHDDS, and HIPAA guidelines, helping our clients achieve accurate reimbursement and maintain regulatory integrity.

Key Responsibilities

• Code Review & Verification: Examine assigned diagnosis and procedure codes, ensuring they align with current regulations (ICD‑10‑CM, CPT, HCPCS, UHDDS, HIPAA). Abstract the most specific clinical information to achieve precise coding.
• Physician Communication: Reach out to physicians and clinical staff for clarification on ambiguous documentation, tailoring communication to the specific account type and urgency.
• Regulatory Knowledge Maintenance: Stay current with evolving coding standards and reimbursement policies. Pursue continuing education opportunities to retain certification and keep abreast of CPT, HCPCS, and ICD updates.
• Resource Utilization: Leverage web‑based tools, coding manuals, and internal knowledge bases to provide insurance companies with accurate, timely information.
• Multi‑System Navigation: Accurately select patient accounts across multiple information systems, ensuring the correct review and verification of billable charges.
• Audit Participation: Assist in internal and external audits to identify lost charges, verify billing accuracy, and recommend corrective actions.
• Data Gathering: Collect demographic, insurance, and encounter details from varied sources (e‑mail, fax, EMR, phone) to support professional fee billing.
• System Entry & Verification: Input and validate demographic data, charges, and comments within the computerized billing platform, maintaining high data integrity.
• Manual Charge Entry: Perform detailed manual entry when automated feeds are unavailable, ensuring every service rendered is captured for reimbursement.
• Timely Documentation: Guarantee that all information is entered promptly, with thorough comments for future reference and audit trails.
• EPIC Registration Creation: When required, generate patient registrations in EPIC based on provided documentation, accurately recording encounters for downstream billing.
• Stakeholder Support: Respond to inquiries from provider offices and internal departments with professionalism, accuracy, and speed.

Essential Qualifications

• High school diploma or equivalent (GED accepted).
• Demonstrated ability to work with detailed, data‑intensive tasks.
• Strong written and verbal communication skills, especially when interacting with clinicians.
• Basic familiarity with medical terminology and coding concepts is advantageous, though not required.
• Proficiency with standard office software (Microsoft Office Suite, Google Workspace) and comfort learning new information systems.
• Exceptional attention to detail and a commitment to accuracy.
• Ability to manage multiple priorities in a fast‑paced environment while meeting strict deadlines.

Preferred Qualifications & Experience

• Previous exposure to medical billing, coding, or health‑information management.
• Experience using electronic health record (EHR) platforms such as EPIC, Cerner, or similar.
• Certification or coursework in medical coding (e.g., CPC, CCS) or a willingness to pursue certification within the first year of employment.
• Familiarity with HIPAA privacy and security rules.
• Experience working in a remote or hybrid environment, demonstrating self‑discipline and effective time management.

Core Skills & Competencies

• Analytical Thinking: Ability to dissect clinical documentation and translate it into accurate coding entries.
• Technical Aptitude: Comfort navigating multiple software platforms, databases, and web‑based coding resources.
• Communication: Clear, concise, and courteous interaction with physicians, billing staff, and insurance representatives.
• Organizational Skills: Systematic approach to handling large volumes of records while maintaining order and traceability.
• Problem‑Solving: Proactive identification of discrepancies and swift resolution to prevent revenue loss.
• Ethical Integrity: Commitment to confidentiality and compliance with all regulatory standards.

Career Growth & Learning Opportunities

arenaflex invests heavily in the professional development of its team members. As a Medical Data Entry Associate, you will have access to:

• Structured onboarding that covers coding fundamentals, software navigation, and compliance basics.
• Ongoing training modules on ICD‑10‑CM, CPT, HCPCS updates, and emerging billing technologies.
• Mentorship programs pairing you with seasoned coding specialists to accelerate skill acquisition.
• Financial support for certification exams (CPC, CCS) and related continuing education.
• Clear career pathways leading to roles such as Coding Analyst, Billing Supervisor, Revenue Cycle Manager, or Health‑Information Specialist.

Work Environment & Culture at arenaflex

Our culture is built on three pillars: Collaboration, Innovation, and Respect. Whether you work from a home office or a regional hub, you will experience:

• A supportive team that values knowledge sharing and celebrates successes.
• Regular virtual coffee chats, team‑building activities, and wellness challenges to keep morale high.
• State‑of‑the‑art technology stacks that streamline data entry and reduce manual effort.
• Flexible scheduling options to accommodate personal commitments and promote work‑life balance.
• An inclusive environment where diverse perspectives are welcomed and every voice matters.

Compensation, Perks & Benefits

arenaflex offers a competitive total rewards package designed to attract and retain top talent. While exact figures may vary based on experience and location, you can expect:

• Base salary that aligns with industry standards for entry‑level medical data entry roles.
• Performance‑based bonuses tied to accuracy metrics and productivity milestones.
• Comprehensive health coverage (medical, dental, vision) for you and eligible dependents.
• Retirement savings plan with employer matching contributions.
• Paid time off, holidays, and sick leave to ensure you can recharge.
• Remote work stipend covering home‑office equipment, internet, and ergonomic accessories.
• Access to employee assistance programs, mental‑health resources, and wellness platforms.

How to Apply

If you are detail‑oriented, eager to learn the intricacies of medical coding, and ready to contribute to a mission‑driven organization, we want to hear from you. Join arenaflex and become a vital part of a team that safeguards the integrity of health‑information across the nation.

Apply Now at arenaflex

Closing Statement

At arenaflex, your commitment to precision and your passion for healthcare data will translate into meaningful impact for providers, patients, and the broader medical community. Take the next step in your career journey—apply today and help shape the future of health‑information management.