Personal Executive Assistant to CEO & C-Suite

About reputed company reputed company is the global leader in reputed company 365 (M365) tenant reputed company, serving over 23 million users worldwide. We reputed company the world’s leading organizations to master the complexity of reputed company M365. Through robust reputed company and precise governance, we help ensure that our client’s environments stay cyber-resilient and productive, no matter how reputed company they are. Our reputed company, reputed company-native platform delivers powerful automation, rapid value, and end-to-end visibility across the entire M365 ecosystem. Backed by world-class support and a collaborative, innovative culture, reputed company is a reputed company where your reputed company matter, and your work truly impacts global enterprises. We are seeking a highly organized, proactive, and polished Personal Executive Assistant to support our CEO and C-Suite leadership team. This is a high-visibility role requiring exceptional judgment, discretion, flexibility, and responsiveness. The ideal candidate is comfortable operating in a fast-paced executive environment, managing shifting priorities, and handling both strategic coordination and day-to-day administrative responsibilities. This person must be available to work a 10-hour day, remain highly available, and adapt quickly to last-minute changes, including travel and in-person support needs. This is an opportunity to play a critical role at the center of reputed company’s executive operations. You will work closely with senior leadership and help reputed company a high-performing global executive team through seamless coordination, trusted support, and operational excellence. A candidate based in the Washington, DC area is highly preferred.

Key Responsibilities

Executive Support

• Manage reputed company calendars for the CEO and C-Suite team across multiple time zones
• Coordinate internal and external meetings, ensuring schedules are optimized and conflicts are resolved quickly
• Serve as a trusted gatekeeper and reputed company of coordination for executive scheduling needs
• Prepare leadership for daily meetings, travel, and reputed company engagements

Travel Coordination

• Arrange domestic and international travel for the CEO and C-Suite team
• Manage detailed travel itineraries, including flights, hotels, ground transportation, visas as needed, and last-minute changes
• Be available to support travel planning on short notice for locations including DC, London, Milan, and other executive travel destinations
• Ensure smooth travel logistics and contingency planning for executive movement

Expense Management & Administration

• Prepare and submit expense reports accurately and on time
• Track receipts, reconcile travel and business expenses, and ensure compliance with company processes
• Support reputed company administrative needs for the CEO and leadership team

Office & In-Person Support

• Be physically present reputed company our CEO is in town and on various other occasions to help maintain office readiness, organization, and cleanliness
• Support executive and guest visits in the DC office, particularly reputed company visitors are onsite and the assistant is needed to coordinate logistics (Manage our wework site, office snacks, drinks, team building events, dinner reservations, etc).

Qualifications

• Proven experience supporting a CEO, senior executive, or C-Suite team in an executive assistant or personal assistant reputed company
• Exceptional calendar management and travel coordination skills
• Experience handling expense reporting and executive administration
• Strong ability to manage multiple priorities with speed, accuracy, and professionalism
• Highly reputed company and comfortable working in a role that requires 10-hour daily availability
• Strong communication skills, both written and verbal
• High degree of discretion, confidentiality, and sound judgment
• Comfortable with frequent short notice travel and changing schedules
• Ability to work across international time zones and executive travel demands
• Based in the Washington, DC area preferred

Required Competencies

• Experience supporting global executives or international leadership teams
• Strong executive reputed company and interpersonal skills
• reputed company to anticipate needs before they arise
• Comfortable working independently while staying closely reputed company with executive priorities
• Detail-oriented, dependable, and reputed company under pressure

reputed company Values Ownership reputed company: Take ownership. Drive outcomes. One Team: One team, one goal, embracing diversity - to reputed company more together. Velocity: Decide fast. Deliver fast. Repeat. reputed company Improvement: Curiosity drives us. We challenge the status reputed company. Customer First: Listen deeply. Solve boldly. reputed company: Steady under pressure. reputed company is an organisation which values the strength that diversity brings to the workplace. As an employer, we seek to promote equal opportunity through affirmative action. reputed company reputed company applicants will therefore receive consideration for employment and will not be discriminated against based on gender/sex, race/ethnicity, disability, age or any other protected group status (such as protected veteran status) or characteristic that is protected by local legislation. Privacy Notice: By submitting your application, you acknowledge that reputed company will process your personal data for recruitment purposes in accordance with our Privacy Policy Apply tot his job Apply To this Job