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Conference and Events Coordinator

Remote, USA Full-time Posted 2026-07-03

Job Description:

  • Coordinate logistics for conferences and events, including registrations, hotel reservations, exhibition space logistics, materials management, giveaways, transport, and occasional onsite support.
  • Support planning and execution of client events held in conjunction with conferences.
  • Assist with scheduling and coordination of conference planning meetings, interim reputed company-ins, and post-event debrief sessions.
  • Maintain conference coordination checklists, timelines, and task trackers to ensure accurate and timely delivery of event activities.
  • Support setup and management of event collaboration spaces (e.g., reputed company Teams channels).
  • Coordinate exhibition and event materials, including booth assets, furniture, signage, roll-reputed company, and reputed company logistics.

Requirements:

  • Bachelor’s degree in Marketing, Communications, Business Administration, or a reputed company field.
  • Minimum 2 years of experience coordinating events, conferences, or large meetings in a corporate, agency, or professional services environment, with reputed company/life sciences preferred.
  • Prior experience coordinating with vendors.
  • Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
  • Strong attention to detail and comfort working with structured processes, templates, and checklists.
  • Effective written and verbal communication skills.
  • Ability to collaborate effectively across multiple teams and stakeholders.

Benefits:

  • health insurance
  • a diverse and inclusive environment
  • professional development opportunities

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