Virtual Executive Assistant - (ZR_22422_JOB)

This is a remote position. Virtual Executive Assistant Job Schedule: Flexible during client business hours (Allentown, NJ, Eastern Standard Timezone) Are you an organized, proactive, and tech-savvy professional with a knack for managing multiple responsibilities? We're seeking a Virtual Executive Assistant to support our growing business, handle daily operations, manage our social media and provide high-level administrative assistance. If you excel in streamlining processes, maintaining accountability, and assisting with both business tasks and marketing, we’d love to hear from you. Key Responsibilities: Email & Slack Management ● Organize and manage emails internally and for client mailboxes we manage: filter out spam, tag client communications for easy tracking. ● Download invoices and send to internal team for uploading to Quickbooks ● Communicating important emails with the internal team via Slack ● Manage Slack channels, send reminders, and follow up on tasks for the team, ensuring nothing falls through the cracks. Team Accountability & Asana Management ● Monitor bookkeeping processes to ensure accuracy and completion. ● Help maintain accountability in Asana for team projects, track progress, assign tasks, and manage due dates. Marketing Support ● Assist with basic content creation in coordination with our copywriter and when given the basic outline for the content ● Maintain brand consistency across all digital platforms ● Proactively identify and address potential improvements ● Assist with technical marketing implementation tasks ● Post content to Facebook, Instagram, and private Facebook groups. ● Manage FB engagement and interaction, pulling in internal team for detailed engagement as needed ● Update Canva templates for brand consistency. ● Use Canva to create and repurpose marketing materials such as posts, lead magnets, webinar promotions. Follow brand guidelines. ● Engage in lead generation activities across social media platforms. ● Schedule and monitor email campaigns, ensure timely content creation, and assist with partner marketing initiatives. ● Format and publish blogs in Client Connections. ● Updates to website as needed Client Communications & Support ● Manage Inbox and support client communications by ensuring each client’s account is processed. ● Schedule and coordinate client strategy sessions, including birthday or special occasion gifts. ● Organize and track meetings using Acuity and Calendly. Month-End & Year-End Closing ● Collaborate with the team to ensure month-end processes are completed, checklists are maintained, and monthly reports are sent to clients. ● Assist with year-end tasks, including creating client trackers and ensuring all tax checklists are completed. Project Coordination ● Assist in organizing Standard Operating Procedures (SOPs) for clients and team members. ● Ensure that Google Drives are well-organized and Asana is up-to-date.

Requirements

Requirements: ● Experience: Proven experience in administrative, executive, or virtual assistant roles. ● Tech Skills: Proficiency in Gusto, QuickBooks, Google Workspace, Asana, Acuity, Calendly, and Slack. ● Organizational Skills: Strong attention to detail, time management, and organizational skills. ● Communication: Excellent written and verbal communication skills, with a proactive approach to follow-ups. ● Adaptability: Ability to multitask and prioritize in a fast-paced, remote environment. ● Ability to troubleshoot independently ● Marketing: Strong experience with social media content generation, posting and engagement. Natural eye for visual marketing and brand consistency Ideal Candidate: ● Takes initiative and anticipates needs before being asked ● Brings solutions and recommendations, not just questions ● Enjoys working independently while meeting team deadlines ● Demonstrates ability to learn and adapt quickly ● Values attention to detail and brand consistency ● Self-reviews work for errors, broken links and clarity before submission If you're ready to make a meaningful impact and enjoy keeping operations running smoothly, apply today to join our team! Note: While initial content writing isn’t the primary focus, candidates with strong writing abilities are encouraged to highlight in application. Apply Job!