Project Accounting Associate

This is a remote position. Join a high-growth, fast-paced team where your attention to detail and drive for accuracy directly impact project success. As a Project Accounting Associate, you'll gain hands-on experience with GAAP-compliant processes and Deltek Vantagepoint, supporting critical billing and data integrity functions. This is your launchpad to a long-term finance career in a company that values initiative, ownership, and continuous improvement. Position Title: Project Accounting Associate Work Location: Remote – may work virtually from anywhere within the United States SALARY DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates. JOB SUMMARY The Project Accounting Associate provides day-to-day support to the Project Accounting Team and Project Managers throughout the entire project life cycle in a fast-paced, collaborative environment. You will perform day-to-day project‐level accounting tasks, ensure data integrity in the ERP system (Deltek Vantagepoint), and learn the fundamentals of GAAP-compliant project accounting. The role is designed as an early-career step that builds a clear development path toward Project Accountant and higher-level project-finance positions. DLB is in a phase of rapid, sustained growth; success in this role requires a bias for action, a continuous‑improvement mindset, and the initiative to close the loop with colleagues and clients alike to meet tight deadlines. ESSENTIAL FUNCTIONS Project Accounting Support (70%)

• Create new projects, purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms
• Verify contract terms, task codes, billing rates and funding limits are correctly entered
• Maintain electronic contract folders with current purchase orders (POs), change orders (COs), and fully-executed contracts
• Prepare draft and final invoices that comply with client contract requirements and internal billing standards
• Assemble required backup documentation (timesheets, expense receipts, lien waivers, etc.).
• Resolve routine billing discrepancies in coordination with the Project Accountant
• Enter and maintain project billing schedules
• Assist with A/R management by taking note of potential payment delays and resolving billing issues timely. Communicate payment delays to Project Managers
• Update cash receipt information daily and reconcile against open invoices

Data Quality & Process Improvement (20%)

• Run standard exception and variance reports, flag discrepancies
• Help document procedures; suggest workflow or automation enhancements
• Support internal audits of project files for completeness and accuracy
• Maintain digital project files and audit trails

General Team Support (10%)

• Assist with year-end audit support (pulling invoices, contracts, etc.)
• Setup and maintain client portals
• Respond to ad-hoc requests from Project Accountants and PMs
• Participate in training sessions to build accounting and ERP skills
• Attend company and client meetings as required
• Cross-train to provide support to other Project Accounting and Finance team members

Completion of Assigned Tasks and Deliverables on Time and on Budget Performs other related duties as assigned

Requirements

POSITION REQUIREMENTS Core Competencies

• Familiarity with an ERP or project accounting platform (Deltek Vantagepoint or similar
• Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams)
• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules
• Strong attention to detail and ability to work accurately under monthly close deadlines
• Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and e mail
• Demonstrated ability to organize digital files logically and maintain data integrity
• Prolonged periods of sitting and keyboard use in a home office environment
• Occasional lifting of packages or equipment up to 25 lbs.
• Reliable high speed internet and a dedicated, distraction free workspace
• Exposure to AIA contract documents or other construction/engineering billing formats
• Experience with Power BI, Excel pivot tables or similar reporting tools

TRAVEL / RELOCATION REQUIREMENTS

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

EDUCATION / EXPERIENCE REQUIREMENTS

• Associate’s degree in Accounting, Finance or Business OR an equivalent combination of post secondary coursework and relevant experience
• 1 3 years in an accounting, project coordination or billing support role, preferably within a professional services or construction environment

Benefits

Benefits DLB Associates offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Health reimbursement account (HRA), flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce. Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team! NOTICE TO THIRD PARTY AGENCIES: DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service. Associate’s degree in Accounting, Finance or Business - OR - an equivalent combination of post-secondary coursework and relevant experience · 1-3 years in an accounting, project coordination or billing support role, preferably within a professional-services or construction environment Apply tot his job